Plant Maintenance Maintenance Contracts Invoicing

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Plant + Maintenance - Maintenance Contracts - Invoicing

Scheduled invoicing in Micronet creates a consolidated invoice for all plant assigned to the maintenance contract or can be used to create cyclic invoices with no plant attached, e.g. rent, hire fees. This is based on a set period of time, with a predetermined schedule of dates and a value for each invoice cycle.

To create an invoicing schedule for a maintenance contract:

Add a new maintenance contract or open an existing one.

Refer to "Adding a New Maintenance Contract" or "Updating a Maintenance Contract".

Select the Invoicing tab.

Micronet displays the Maintenance Contract Updatescreen – Invoicing tab.

If you want to:

add an invoice, select the Add button
delete an invoice, select the invoice then select the Delete button
edit an invoice, double click on an invoice or select an invoice then press Enter.

If you selected to add or edit an invoice, Micronet displays the Enter Contract Details screen.

Complete the following fields:

	Field	Value
	Commencement Date	Enter a commencement date for invoicing. Micronet calculates invoice dates in arrears, e.g. if you enter a commencement date of 01/06/2011 with a monthly invoicing cycle, Micronet calculates the first invoice date (End Date) as 01/07/2011.
	Expiry Date	Enter an expiry date for invoicing. This is the last date of the invoicing cycle.
	Order Number	Enter a customer order number.
	Contract Amount	Enter the total value of the contract, excluding GST. This amount will be spread evenly across the invoice cycle, e.g. $1200 invoiced every month would be $100 per month.
	Item to Post To	Select a non-diminishing item for invoicing. This item will be listed on the invoice next to the contract charge.

Technical Tip

If no item has been setup for maintenance contract invoices, you can leave this field blank. When you invoice the maintenance contract, Micronet will create an item called MaintDefItem with a category of JC (Job Costing) which is a non-diminishing item. If required, you can then edit the item description to something more meaningful.

Last Invoiced Date

Leave this field blank. Micronet updates this field each time you invoice the contract.

Invoice Cycle

Select the invoice cycle. Options are:

Days
Weeks
Months
Years
Selected Months.

If you choose Selected Months, Micronet enables the month check boxes so you can tag the particular months you need to have the invoices created.

Period

Enter the number of scheduled invoice dates within the invoice cycle. For example, if the maintenance contract is for one year and you select a monthly Invoice Cycle with a Period of 12, Micronet creates 12 scheduled invoice dates for the year.

Select the Create Dates button.

Micronet creates pro-forma invoices ready to be released and processed and displays them at the bottom of the Enter Contract Details screen.

Use the Add, Insert and Delete buttons to manage the pro-forma invoices.

When you have finished, select the Ok button.

Micronet redisplays the Maintenance Contract Update screen – Invoicing tab.

Select FILE | SAVE.